Sennheiser SDC 8000 SYS User Manual

SoftwareSDC 8000 SYSSoftware Manual

Getting to know the software10The IM (Interpreter Management) software moduleThe IM software module is the software you require in order to configure,

Getting to know the software11The two passwordsAccess to the software and the configurations is protected by twopasswords. Password 1 is required for

System requirements12System requirementsHardware requiredProcessor: Intel Pentium 4 or AMD Athlon XP, 2 GHz or moreRAM: 256 MB min. (512 MB recommende

System requirements13The operating system requiredThe SDC 8000 software requires Windows NT, Windows 2000 or WindowsXP Professional.Note:Both programs

Preparing the conference system for use14Preparing the conference system for useConnecting the PC to the central unitPlease note that the program for

Preparing the conference system for use15왘 Insert the software CD into the CD ROM drive of your PC and click the“setup.exe” icon.The Wizard starts and

Starting the program for the first time16Starting the program for the first timeWhen you start the Confsys program for the first time, the necessaryop

Starting the program for the first time17왘 In the “Waiting for master...” dialog box, click the “Options” button.The “Options” window opens.왘 On the “

Starting the program for the first time18y During a conference, only the first five conference consoles aredisplayed.y You can only configure two inte

Adjusting important basic settings19Adjusting important basic settingsChanging the passwords of the “Confsys” programTo change the passwords:왘 From th

2Thank you for choosing Sennheiser! We have designed these products to give you reliable operation over manyyears. Over half a century of accumulated

Configuring the conference system20Configuring the conference systemThis chapter provides information on how to quickly and easily configurethe consol

Configuring the conference system21Creating a synoptic view of the conferenceFor monitoring a conference as well as for intervening in a conference at

Configuring the conference system22To open a previously created and saved synoptic view file:왘 From the “File” menu, choose “Open” and select the desi

Configuring the conference system23왘 Move an icon close to a grid line intersection. When releasing the mousebutton, the icon will automatically snap

Configuring the conference system24To move all conference console icons by mirroring:왘 In the “X-ax (Hor)” field, enter the position of the horizontal

Configuring the conference system25To delete an icon label:왘 Click the “Delete Label” button.The last icon label added is deleted.If you click the “De

Configuring the conference system26Each conference console can only be assigned to a single audio groupand a single voting group at a time, i.e. one c

Configuring the conference system27왘 Right-click the conference console which is to be added to a group.The dialog box for editing groups opens.왘 From

Configuring the conference system28Configuring VIP unitsVIP units are delegate units with special “rights” and privileges:y With a VIP unit, you can t

Configuring the conference system29Initializing the conference consolesAfter you have created a synoptic view of the conference, you have toassign a r

Contents3ContentsImportant information on this manual ... 7Safety instructions ...

Configuring the conference system30view are numbered!The signal light ring goes off and the conference console icon isdisplayed in green. The conferen

Configuring the conference system31왘 Click the “End Init” button.The previously entered microphone number is deleted.왘 On the “Init” tab, click the “O

Configuring the conference system32Selecting the conference optionsMany features which determine the character of your conference, e.g. theconference

Configuring the conference system33Configuring the saving optionsTo set the program behaviour on exit:왘 In the “Autosave” box on the “1” tab, click th

Configuring the conference system34will later be possible to clearly assign all printouts to a certainconference.To add up to two logos to the voting

Configuring the conference system35Configuring the menu language of the softwareTo display the menus and buttons of the software in a different langua

Configuring the conference system36If the PC is to be configured as a slave PC:왘 In the “Program” box on the “1” tab, click the “Slave” option button.

Configuring the conference system37y If you enter a *.wav file in the “Bell” box, it will be played each timeyou click the “Bell” button (see “Trigger

Configuring the conference system38y that the PC with this network drive is turned on during theconference!We therefore urgently recommend selecting a

Configuring the conference system39Saving the conference optionsTo save the selected options:왘 Click the “Save and Exit” button.The “Options” window c

Contents4Displaying the overview of groups ... 27Configuring VIP units ...

Managing delegate data40Managing delegate dataThis chapter provides information on how to enter and use delegate data.Entering delegate dataYou can ma

Managing delegate data41To open an existing delegate database:왘 From the “File” menu, choose “Open”.The file selection box opens.왘 Specify the folder

Managing delegate data42Deleting data from the delegate databaseTo delete data from the delegate databasel:왘 In delegate list of the “Delegates” windo

Managing delegate data43Importing delegate dataInstead of manually entering delegate data, you can import them from atext file. The text file must hav

Managing delegate data44왘 Click the “Select destination file” button, specify the folder and nameof the new delegate database to be created and confir

Planning and managing votings45Planning and managing votingsIn order to be able to quickly and easily take votes during a conference, youshould create

Planning and managing votings46All voting items entered up to now are displayed in the agenda. Thebuttons on the right-hand side of the window become

Planning and managing votings47Searching for voting items in the agenda fileTo search for a voting item in the agenda file:왘 In the “Agenda Items” win

Planning and managing votings48To import voting items:왘 From the “Agenda” menu, choose “Import Agenda”.The “Import Agenda” window opens.왘 Click the “S

Monitoring and controlling a conference49Monitoring and controlling a conferenceThis chapter provides information on how to monitor a conference, how

Contents5Monitoring the name boxes in the name list ... 53Intervening in the conference ...

Monitoring and controlling a conference50To change to the name list:왘 Click the “Nominative” tab.The name list opens.The name list shows the names of

Monitoring and controlling a conference51The conference mode is displayed in the “Mode” box.In order to view the names of the delegates as described i

Monitoring and controlling a conference52Using the “Speechtime” optionsYou can individually limit the speaking time of a delegate.y If the “On” option

Monitoring and controlling a conference53Monitoring the conference console icons in the synoptic viewThe different colors of the conference console ic

Monitoring and controlling a conference54Intervening in the conferenceActivating a consoleOnce you have activated a console, the following happens:y I

Monitoring and controlling a conference55To deactivate a console on the control palette:왘 In the “Active Speakers” box, click the name (shown in red)

Monitoring and controlling a conference56Printing a list of all requests to speakTo print a list of all current resquests to speak:왘 Move the mouse po

Monitoring and controlling a conference57Note:You can also turn the audio inputs and outputs on and off as describedin the following section.Changing

Monitoring and controlling a conference58y Click the “On” option button in the “Distance Conferencing” box toprevent echo during remote conferencing (

Monitoring and controlling a conference59왘 In the tool palette, click the “Group” button.The “Group Overview” dialog box opens.왘 From one of the two d

Contents6Deleting an interpretation configuration ... 76Assigning languages to the interpreter boot

Monitoring and controlling a conference60“Loudspeaker” menu of the central unit (see “Adjusting the audiosettings for the consoles’ built-in loudspeak

Monitoring and controlling a conference61Example:"C:\Programs\SDC8000\S_CM\Data\File.txt","2004-01-01","12:00:00","

Monitoring and controlling a conference62Creating a text message To create a text message and display it on the displays of the conferenceconsoles:왘 C

Voting63VotingNote:In order to be able to participate in votes, the delegates must have aconference console with voting function (SDC 8000 CV orSDC 80

Voting64y the “Next Item” button andy the loaded agenda file (Agenda).The lower part of the window shows:y the buttons for starting and ending the vot

Voting65y The voting protocol files (which are automatically saved in the folder“C:\Programs\SDC8000\S_CM”) do not contain information onthe voting be

Voting66To suppress the automatic printing of the voting results:왘 In the “Printer” box, click the “OFF” option button.After the vote is completed, th

Voting67Configuring the display of the voting results on the video PCTo configure the display style on the video PC:왘 Start the vote (see “Taking vote

Voting68y If you select “nominatif”, the names of all delegates and the votesthey cast are displayed.Taking votesStarting a voteTo start a vote:왘 Load

Voting69Ending a voteA vote is ended:y automatically when the countdown is over,y manually if you click the “STOP VOTING” button.After the vote is com

Important information on this manual7Important information on this manualThis manual describes five different software modules which work closelytoget

Voting70Printing voting resultsTo exceptionally print a voting result from a series of votes:왘 Click the “Reprint Vote” button.The file selection box

Voting71Archiving and processing voting resultsAfter the vote is completed, two files are automatically created in the“SDC 8000\S_CM” folder:y A text

Voting72y If a delegate inserts his chip card into the chip card slot of any desiredconsole, his last name appears on the display of the console inste

Voting73Reading chip cards왘 Insert the chip card into the chip card slot of any desired console. Thechip must point downwards.The green LED on the chi

Configuring the interpretation system74Configuring the interpretation systemThis chapter provides information on how to quickly and easily configureth

Configuring the interpretation system75왘 In the “Description” field, enter a description of the interpretationconfiguration to be created.왘 Click the

Configuring the interpretation system76Opening an interpretation configurationTo open an existing interpretation configuration:왘 From the “Configurati

Configuring the interpretation system77Assigning languages to the interpreter boothsAfter you have created or opened an interpretation configuration,

Configuring the interpretation system78To change a language or abbreviation in the language table:왘 Click the row you want to change.The abbreviation

Configuring the interpretation system79Preconfiguring the languages for the B-channel of an interpreter consoleApart from the main target language (A-

Getting to know the software8Getting to know the softwareImportant features of the softwareThe SDC 8000 SYS software makes your SDC 8000 conference an

Configuring the interpretation system80To assign an interpreter console one or several languages for the B-channel, add the desired languages to the “

Configuring the interpretation system81To assign the selection made to several interpreter consoles of the selectedbooth:왘 In the right hand part of t

Configuring the interpretation system82COM port, menu language and passwordTo configure the COM port and the menu language or to change the password:왘

Configuring the interpretation system83왘 In the “Old Password” box, enter the current password (see “The twopasswords” on page 11).왘 In the “New Passw

Configuring the interpretation system84왘 Click the “Yes” button.All active interpreter consoles are deactivated and the “Sending” infobox appears. The

Configuring the interpretation system85number (Desk) which will be assigned when you press the MICRO key:You can manually change the booth number and

Configuring the interpretation system86Changing the options later onTo change the options (modes between or within booths, number of boothor number of

Intervening in the interpretation system87Intervening in the interpretation systemDuring the interpretation session, you can:y send text messages to t

Intervening in the interpretation system88To manage the message list:왘 Click the “Messages” button.The “Message History” window opens.왘 From the “Line

Intervening in the interpretation system89Monitoring the status of all interpreter consolesTo monitor the status of all interpreter consoles:왘 Choose

Getting to know the software9Each module provides a number of interrelated functions and addsbuttons, menus and windows to the program. You need a sep

Intervening in the interpretation system90Changing the language for the B-channel of an interpreter console during the conferenceTo change the languag

Upgrading the software license91Upgrading the software licenseTo upgrade the software license:왘 Make sure that the dongle is inserted into the correct

Folders and file types92Folders and file typesThe SDC 8000 SYS software uses the following folders and file types:FoldersDuring software installation,

If problems occur...93If problems occur...The conference and interpretation system does not react on the softwareIf the “No communication” dialog box

Accessories94

Index95IndexAAcoustic signals ... 36triggering ... 62Agenda ..

Index96interpreter consoles ... 83manually ... 29Interpretation configura

Index97VVolume ..... 56Vote ..... 63Voting

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